Project success in the constantly changing construction industry depends on effective construction document management. Construction document control software are becoming essential resources for maintaining smooth organization, compliance, and communication.
Knowing which software alternatives are appropriate for you will greatly improve your construction project management skills as we move toward 2024. Examining these top resources can provide you the knowledge and skills necessary to select the best software for your requirements, which will enhance teamwork and project results.
Table of Contents
What is Construction Document Management Software?
Designed to manage, store, and distribute types of construction documents such designs and drawings, RFIs, contracts, proposals, bids, job orders, permits, and more, Construction Document Management Software (CDMS) is a cloud-based digital solution.
Construction professionals may upload, edit, and collaborate on papers online, and it makes it simple to retrieve the most recent version of any document. It also establishes a central repository for all project documents. This guarantees that all teams working on a construction project have access to the appropriate information at all times and expedites the administration of construction documents.
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Top 5 Construction Document Control Software Solutions
Here is a list of top construction document control software solutions to enhance your construction business:
1. Autodesk Docs
Your document management needs are supported throughout the entire project using Autodesk Docs. Autodesk Docs is a useful tool for organizing and examining 2D and 3D drawings as well as creating handover documentation.
In addition, the system provides easy-to-use construction document control software features like organized folders and filter and search tools. Because Autodesk Docs has built-in markup, sharing, and reviews, collaboration is a breeze. Additionally, you may encourage greater teamwork without sacrificing file security by using powerful authorization mechanisms.
2. DocuSign
A crucial aspect of construction is getting the correct persons to sign the required paperwork. Teams must devise methods to expedite the document review and approval process since projects frequently cannot proceed without the necessary signatures.
By letting you use eSignatures, DocuSign assists you in doing precisely that. Notifications about papers need to be printed and mailed. It is simple for all parties to examine and sign documents using DocuSign since signatures are managed digitally, even when using mobile devices.
3. Cloudsfer
It might be challenging to migrate files and documents, especially if you have a large number of them. However, data migration doesn’t have to be difficult anymore. Cloudsfer can assist you in copying, transferring, or backing up your files quickly, regardless of whether you’re switching from an on-premise solution to the cloud or need to move files from one cloud platform to another.
In order to quickly transition your complete staff to your new system, it also provides multi-user migration. You may easily transfer your original user permissions and security settings to the new system with Cloudsfer.
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4. eFiler
If you and your team use Outlook, you should look into eFiler, an email filing solution that automates the management and organization of emails relevant to projects by using predictive filing capabilities.
Information can be easily organized by grouping messages with other client and project documents in the solution file. Additionally, eFiler has an indexed email search function that speeds up the process of locating particular emails and attachments.
Integrate eFiler with the construction document control software you use to maximize its capabilities. By doing this, you will allow the app to save project emails to your computer, allowing you to focus more of your efforts on high-value tasks and spend less time looking through your inbox.
5. DADO
This construction document control software can support your organization needs. To teach the software on how to handle your documents, simply connect all of your data sources, such as your construction management system and storage platform, and configure your construction workflows, review levels, and other settings.
DADO includes voice activation capabilities that allow you to search for files only by speaking out loud what you need. It is also incredibly mobile-friendly. Consider DADO as your personal mobile AI assistant, akin to Siri or Alexa. All you have to do is tell the app what you need—for example, “Show me the latest HVAC in building documents”—and it will obtain the necessary documents.
What to Search for in Construction Document Control Software
For project procedures to be streamlined, choosing the appropriate construction document control software is essential. These are important aspects to think about:
- Common Data Environment (CDE): All documents related to a project can be gathered, stored, managed, and shared using a CDE, which functions as a cloud-based central location. By keeping all documents in one location, it makes it possible for stakeholders to remain in sync and complete duties on time.
- Advanced Lookup: Strong search features, such as Optical Character Recognition (OCR), which turns different texts into data that can be searched, should be included in your software. This function increases productivity by making it easier to find specific papers fast.
- AI and Automation in Construction: Automate time-consuming processes like file organization, naming, tagging, and uploading. Construction document control software is made easier by AI features like automatic photo tagging, which also reduce human mistake and save time.
- Friendly to Mobile: Select a mobile-friendly solution so that team members may view documents while they’re on the go. This adaptability guarantees that important data is constantly available to you, whether at work or on location.
- Adaptable Permission Levels: Seek for construction document control software with configurable permission settings. This enables you to manage access to data according to certain roles and duties, striking a balance between security and usability.
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Conclusion
Selecting the appropriate construction document control software can have a significant impact on how well you manage your projects. To assist you in making an informed choice, our list of the top 5 solutions for 2024 provides insightful information on the greatest tools on the market.
In addition to streamlining document management, these software programs improve communication, lower mistake rates, and guarantee regulatory compliance. Construction professionals can attain more productivity, improved project outputs, and smooth team cooperation by utilizing the features of these top-rated technologies. Adopt the appropriate construction document control software to maintain your competitive edge in the building sector.
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Resources:
AutoDesk | SafetyCulture | Kyro | FileCenter | ViewPoint
For all the pictures: Freepik
